In the previous blog, we gave you 5 tips for working from home, but what if you are actually running a business remotely and have people to manage? Finding yourself forced to manage a team remotely that you are accustomed to managing in-person can present a number of unforeseen challenges. It is therefore important to prepare ahead and build a strategy that will enable you and your team to retain your normal level of productivity even though you are not all under the same roof. There are five helpful ideas for running remote teams effectively to help you out here.
#1 Have a Daily Check-In
In many instances, managing a remote team is going to require you to trust your team members to do their job without the level of direct oversight and management that they might be used to. With that said, though, even something as simple as a single daily check-in can go a long way toward keeping everyone on the same page and ensuring that everyone understands what is expected of them each day. Once a day, schedule a phone call or video conference with your entire team and discuss the day ahead to create a daily check-in.
#2 Use the Tools
Technology such as video conferencing tools such as Zoom and online project management systems such as Asana are invaluable when it comes to running a remote team effectively. If you choose the correct technologies, you will stay completely linked to your team no matter where it is based, allowing you to transfer files back and forth, complete meetings through videoconference, delegate tasks to individual teams and track their progress.
#3 Vocalize Your Expectations
Being unexpectedly needed to operate from home would almost definitely be a frustrating period for the employees, so it is possible that much, if not many of the employes, will be left uncertain what is expected of them in this current work environment.it is essential, therefore, to make your expectations clear from day one. Whether you develop a new set of expectations for your team that applies while they are working remotely or you plan to hold them the same expectations as always, vocalizing your expectations early and often is vital if you want to ensure that those expectations are met.
#4 Stay Focused on Outcome Not Activity
Not being able to directly oversee what your team is doing at all times is no reason to become a micromanager. Rather than constantly attempting to ensure that your team is doing what is required of them, focus on outcome rather than activity. So long as the outcome of their work remains acceptable, micromanaging your remote teams’ activity is not a necessity. Trust your team and chances are they will live up to that trust.
#5 Create a Communication Strategy
As you are undoubtedly well aware, good communication is vital if you plan to successfully manage a remote team. However, what qualifies as “good communication” when you are working remotely can be vague. It often isn’t possible to maintain the same level of communication that you are able to maintain when your entire team is under the same roof without bogging them down with emails and risk veering into the realm of micromanagement. At the same time though,keeping an open line of communication is still vital. Ultimately, it’s up to you to find balance between these two concerns and develop a communication strategy that will work for you and your team.